Library Board Meeting – December 4, 2023

Toronto Public Library Board - Meeting No. 11  
Monday, December 4 2023, 6:00 p.m. to 8:15 p.m.
Toronto Reference Library, Boardroom, 789 Yonge Street and via Webex and Teleconference 

For information about submitting a communications item or request to present to the Board at this meeting, please email Philippa Williamson, Library Board officer, at pwilliamson@tpl.ca. Please note all requests must be received by 12:00 p.m. on the business day prior to the meeting (Friday, December 1st).

Video archive

This meeting has passed. Watch a recording of the proceedings. 

Land Acknowledgement Statement

Toronto Reference Library is on Indigenous land. This is the traditional territory of the Haudenosaunee Confederacy (also known as the Six Nations Confederacy), the Wendat, and the Mississaugas of the Credit First Nation. Toronto Public Library gratefully acknowledges these Indigenous nations for their guardianship of this land. We’d also like to remind and reaffirm, as Torontonians and Canadians, our accountability to these Indigenous nations, and to all Indigenous peoples and communities living in Toronto.

This land is also part of the Dish with One Spoon territory that includes a treaty between the Haudenosaunee Confederacy, the Anishinaabek and allied nations, to peaceably share and care for this land, its waters, and all of the biodiversity in the Great Lakes region.  All those who come to live and work here are responsible for honouring this treaty in the spirit of peace, friendship, and respect.

Closed Meeting Requirements:

If the Toronto Public Library Board wants to meet in closed session (privately), a member of the Board must make a motion to do so and given the reason why the Board has to meet privately (Public Libraries Act, R.S.O. 1990, c.P.44, s. 16.1).

Members:

  • Councillor Paul Ainslie
  • Tamara Balan
  • Justice Faith Betty
  • Serda Evren
  • Jonathan Hoss (Vice Chair)
  • Dhruv Jain
  • Amina Mohamed
  • Deputy Mayor Amber Morley
  • Alim Remtulla (Chair)
  • Soo Wong

Agenda

  1. Call to Order
  2. Declarations of Conflicts of Interest
  3. Approval of Agenda
  4. Confirmation of the October 30, 2023 Toronto Public Library Board Meeting Minutes (PDF)
  5. Confirmation of the October 30, 2023 Toronto Public Library Board Closed Meeting Minutes
  6. Confirmation of the November 13, 2023 Toronto Public Library Board Special Meeting Minutes (PDF)
  7. Confirmation of the November 13, 2023 Toronto Public Library Board Closed Special Meeting Minutes
  8. Approval of Consent Agenda Items
    All Consent Agenda Items (*) are considered to be routine and are recommended for approval by the Chair. They may be enacted in one motion or any item may be held for discussion.
  9. Business Arising from the Minutes
  10. *City Librarian’s Report (PDF)
  11. *Communications (PDF)
  12. Presentations

Items for Information:

  1. Annual Risk Register Update (PDF)

Closing Meeting:

  1. Cybersecurity Update - verbal
    (Confidential as the subject matter being considered is the security of the property of the Board and is subject to solicitor-client privilege)

Items for Actions:

  1. 2024 Operating Budget Submission – Update (PDF)
  2. 2024-2033 Capital Budget and Plan Submission – Update - verbal
  3. Creating a new Strategic Plan: 2025 – 2029 (PDF)
  4. *2023 Capital Budget Adjustment (PDF)
  5. *2024 Interim Budget Estimates (PDF)

Items for Information:

  1. Operating Budget Monitoring Report – September 30, 2023 (PDF)
  2. *Capital Budget Monitoring Report – September 30, 2023 (PDF)
  3. *Audit Plan for the Year Ending December 31, 2023 (PDF)
  4. *Board Resolutions-Status Report (PDF)

Adjournment

  1. Adjournment
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