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Location and Availability of Items

When you look up an item on the library website, click on Availability by location to navigate to detailed information about copies.

navigating to the Availability by location page from the record page.

Information about where the copies are available displays on the Availability details page. There are two important pieces of information to check:

  • Location: this tells you which library branches have copies of the item
  • Status: this tells you whether or not the item is available
display of location and status columns from the Availability details page

Location

To find more information about the library location (library branch), click on Hours & Locations at the top of the website.

navigating to the Hours and Locations page from the Home Page.

From here, you can find the location by one of three ways:

  1. Entering the address or postal code to the search bar and then either pressing the enter key or clicking on the blue magnifying glass.
  2. Clicking on the Use current location button
  3. Clicking on See all locations, for an A-Z list of locations
form to find a library location by address, postal code, current location or navigating to a list of all locations.

Status

Here are the different messages you may see in the "Status" column and what they mean:

Statuses for Copies of Library Material

 

Status Available Explanation
Available Yes On the shelf at the library branch.

Note: it's always a good idea to call the branch to confirm that the item is there.
AVAILABLE_NOT_HOLDABLE No On the shelf at the library branch. This item is part of a non-holdable collection.

Note: it’s always a good idea to call the branch to confirm that the item is there.
On Order No The library has ordered this item.
In Transit No On its way from one library location to another.
On Hold Shelf No Reserved for a customer and waiting to be picked up.
On Loan No On loan to a customer. The person who has the item may return it by the due date specified or keep it longer if the item can be renewed.
Not Available – Interbranch Reference Loan No Item is being used by a customer.
Not Available - Search In Progress No Location unknown; staff are looking for the item.
Being Fixed/Mended No Staff are making repairs to this item.
On Pickup Shelf No Reserved for a customer and waiting to be picked up.
Display Area No Part of a display and not in its usual shelf location.
Storage No In storage, possibly because it is an extra copy or seasonal material.
Workroom No Item is being used by staff.
New Bookshelf Yes On the new titles shelf and not in its usual shelf location.
Bindery No Item is being bound.
Conservation No Item is in use by the library's Conservation staff.
Digitization No Item is currently being scanned to create a digital copy.
External Display No On display at an organization outside of the library.
Photography No Item is being photographed for digitization.
TD Gallery No On display in the TD Gallery at the Toronto Reference Library.
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