Library Board Meeting – June 22, 2015

Toronto Reference Library, Board Room,
789 Yonge Street, Toronto

Consolidated Board Document Package (8.3 MB)

Members:

• Mr. Ron Carinci (Chair)
• Ms. Lindsay Colley (Vice Chair)
• Councillor Paul Ainslie
• Councillor Ana Bailão
• Councillor Sarah Doucette
• Councillor Mary Fragedakis
• Ms. Sue Graham-Nutter
• Ms. Dianne LeBreton
• Mr. Strahan McCarten
• Mr. Ross Parry
• Ms. Archana Shah
• Ms. Eva Svec

Agenda and Reports

1. Call to Order
2. Declarations of Conflicts of Interest
3. Approval of Agenda
4. Confirmation of May 25, 2015 Toronto Public Library Board Meeting Minutes   
   • Minutes (PDF)
5. Confirmation of May 25, 2015 Toronto Public Library Board Closed Meeting Minutes
6. Business Arising from the Minutes
7. Chair's Report   
   • Chair's Report (PDF)
8. Communications   
   • Board Report (PDF)
   • Attachment a (PDF)
   • Attachment b (PDF)
   • Attachment c (PDF)
   • Attachment d (PDF)
   • Attachment e (PDF)
   • Attachment f (PDF)
   • Attachment g (PDF)
   • Attachment h (PDF)
9. Presentations   
   • City's Governance Principles and Procedures   
     • Peter Notaro, Director, Corporate Intergovernmental and Agency Relations and Karen Jones, Senior Corporate Management & Policy Consultant, City Manager's Office   
       • Presentation (PDF)
     • John Elvidge, Director, Secretariat, City Clerk's Office   
       • Presentation (PDF)
   • Importance of Good Governance related to Board Operations   
     • Beverly Romeo-Beehler, Auditor General   
       • Presentation (PDF)
   • Toronto Public Library Foundation - 2014 Annual Update   
     • Pam Laycock, Vice Chair, Toronto Public Library Foundation Board and Heather Rumball, President, Toronto Public Library Foundation   
       • Presentation (PDF)
   • Renaming of the Scarborough Civic Centre Branch (See Communication f)   
     • Samuel Getachew and Rosemary Sadlier, Ontario Black History Society
   • St. Clair/Silverthorn Branch - Rebuilding/Renovation (See Communications b, c, d & e)   
     • Diana Fancher

Items for Approval:

10. 2016 - 2025 Capital Budget and Plan Submission   
    • Board Report (PDF)
    • Attachment 1 (PDF)
    • Attachment 2 (PDF)
11. Alternative Library Service Delivery including Pop-ups   
    • Board Report (PDF)
12. Use of Library Space for Art Exhibits Policy - Revisions   
    • Board Report (PDF)
    • Attachment 1 (PDF)
13. Strategic Planning Steering Committee:   
    • Strategic Plan 2016 - 2019: Draft Priorities and Consultation Plan   
      • Board Report (PDF)
      • Attachment 1 (PDF)
      • Attachment 2 (PDF)
      • Attachment 3 (PDF)
    • Review of Board Committee Structure   
      • Board Report (PDF)
      • Attachment 1 (PDF)
14. Auditor General's Risk Assessment   
    • Board Report (PDF)
    • Attachment 1 (PDF)
    • Attachment 2 (PDF)
15. Security Services - Award of Contract   
    • Board Report (PDF)
16. Albion Branch - Award of Tender   
    • Board Report (PDF)
17. Community and Event Space Rental Policy   
    • Board Report (PDF)
    • Attachment 1 (PDF)
    • Attachment 2 (PDF)
    • Attachment 3 (PDF)
18. Deferred Ombudsman Motion and Bill 8   
    • Board Report (PDF)
    • Attachment 1 (PDF)
19. Eglinton Square Branch Expansion - New Lease Agreement   
    • Board Report (PDF)
20. Northern Elms Branch - Lease Expansion and Extension Agreement   
    • Board Report (PDF)

Items for Information:

21. 2016 Operating Budget Outlook - Verbal   
    • Presentation (PDF)
22. Bookmobile Schedule - 2015   
    • Board Report (PDF)
    • Attachment 1 (PDF)
23. Board Resolutions - Status Report   
    • Board Report (PDF)
    • Attachment 1 (PDF)
24. Adjournment

About Board Meetings

Closed Meeting Requirements:

If the Toronto Public Library Board wants to meet in closed session (privately), a member of the Board must make a motion to do so and give the reason why the Board has to meet privately (Public Libraries Act, R.S.O. 1990, c. P.44, s. 16.1).

Attendant Care Services can be made available with some notice.

Not all Board documents are available electronically. All documents are available from the City Librarian's office. Please contact Nancy Marshall at 416-393-7215 or nmarshall@torontopubliclibrary.ca