Library Board Meeting – January 30, 2017

Toronto Reference Library, Board Room,
789 Yonge Street, Toronto

The Chair and members gratefully acknowledge that the Toronto Public Library Board meets on the traditional territory of the Mississaugas of New Credit First Nation, the Haudenasaunee, the Huron-Wendat and home to many diverse Indigenous peoples.

Consolidated Board Document Package - revised (5 MB)

Members:

• Councillor Paul Ainslie
• Mr. Ron Carinci
• Ms. Lindsay Colley
• Councillor Sarah Doucette
• Councillor Mary Fragedakis
• Ms. Sue Graham-Nutter
• Ms. Dianne LeBreton
• Mr. Strahan McCarten
• Mr. Ross Parry
• Ms. Archana Shah
• Ms. Eva Svec

Agenda and Reports

1. Call to Order
2. Election of Chair of the Board   
   • Election of Chair of the Board Election Procedures (PDF)
3. Election of Vice Chair of the Board
   • Election of Vice Chair of the Board Election Procedures (PDF)
4. Selection of Committee Members, Board Representatives and Association Members - 2017
   • Selection of Committee Members, Board Representatives and Association Members - 2017 Board Report (PDF)
   • Selection of Committee Members, Board Representatives and Association Members - 2017 Attachment 1 (PDF)
5. Declarations of Conflicts of Interest
6. Approval of Agenda
7. Confirmation of December 12, 2016 Toronto Public Library Board Meeting Minutes
   • Confirmation of December 12, 2016 Toronto Public Library Board Meeting Minutes (PDF)
8. Approval of Consent Agenda Items 
   • All Consent Agenda Items (*) are considered to be routine and are recommended for approval by the Chair. They may be enacted in one motion or any item may be held for discussion.
9. Business Arising from the Minutes
10. *City Librarian's Report (PDF)
11. Communications 
    • Communications General Correspondence City Librarian's Report (PDF)
    • Communications General Correspondence Attachment A (PDF)
    • Communications General Correspondence Attachment B (PDF)
    • Communications General Correspondence Attachment C (PDF)
12. Presentations 
    • **-- Miroslav Glavić regarding Agenda Item Nos. 15 & 18

Items for Information:

13. Update on the Shared Services Project - City Report
    • Update on the Shared Services Project - City Report Board Report (PDF)
    • Update on the Shared Services Project - City Report Attachment 1 (PDF)
14. TPL Board Education – Digital Strategy - Verbal
    • Digital Strategy Presentation for the Library Board Presentation (PDF)

Items for Action:

15. Toronto Public Library Board Self-Evaluation: Results
    • Toronto Public Library Board Self-Evaluation: Results Board Report - revised (PDF)
    • Toronto Public Library Board Self-Evaluation: Results Attachment 1 (PDF)
16. Human Capital Management System – Award of Contract
    • Human Capital Management (HCM) System - Award of Contract Board Report (PDF)
17. *Employee Benefit Plan Carriers 
    • Employee Benefit Plan Carriers Board Report (PDF)
18. Toronto Public Library Board - 2017 Meeting Dates and Locations 
    • Toronto Public Library Board - 2017 Meeting Dates and Locations Board Report (PDF)

Items for Information:

19. 2017 Operating and Capital Budgets – Update - Verbal
20. *Board Resolutions - Status Report
    • Board Resolutions – Status Report Board Report (PDF)
    • Board Resolutions – Status Report Attachment 1 (PDF)
21. Adjournment

About Board Meetings

Closed Meeting Requirements:

If the Toronto Public Library Board wants to meet in closed session (privately), a member of the Board must make a motion to do so and give the reason why the Board has to meet privately (Public Libraries Act, R.S.O. 1990, c. P.44, s. 16.1).

Attendant Care Services can be made available with some notice.

Not all Board documents are available electronically. All documents are available from the City Librarian's office. Please contact Nancy Marshall at 416-393-7215 or nmarshall@torontopubliclibrary.ca