Library Board Meeting – May 24, 2022

Toronto Public Library Board - Meeting No. 5
Tuesday, May 24, 2022, 6:00 pm to 8:45 pm

Dial-in information

Members of the public may access the meeting via Webex at the following link:
https://tpl.webex.com/tpl/j.php?MTID=mb7dcd249e3af77562e99655221cd8d5c, opens a new window
passcode: Welcome1    

Once logged in, click on the audio button to either listen to the call over your computer or have the system dial you back.

Members of the public may also access the meeting by telephone by dialing:
416-216-5643, followed by the Access Code: : 233 433 13473

This meeting will be presented with live captioning. To view the captions, please follow this link:  https://link.ai.media/session?plink=TPL

A caption viewer will open in a new window or tab. You can adjust the settings using the gear icon in the upper right corner. The captions will show when the meeting starts.

Land Acknowledgement Statement

Toronto Reference Library is on Indigenous land. This is the traditional territory of the Haudenosaunee Confederacy (also known as the Six Nations Confederacy), the Wendat, and the Mississaugas of the Credit First Nation. Toronto Public Library gratefully acknowledges these Indigenous nations for their guardianship of this land. We'd also like to remind and reaffirm, as Torontonians and Canadians, our accountability to these Indigenous nations, and to all Indigenous peoples and communities living in Toronto.

This land is also part of the Dish with One Spoon territory, a treaty between the Haudenosaunee Confederacy (also known as the Six Nations Confederacy), the Anishinaabek and allied nations, to peaceably share and care for this land, its waters, and all of the biodiversity in the Great Lakes region. All those who come to live and work here are responsible for honouring this treaty in the spirit of peace, friendship, and respect.

Members:

  • Councillor Paul Ainslie
  • Tamara Balan
  • Sarwar Choudhury
  • Andrea Geddes Poole
  • Sue Graham-Nutter
  • Jonathan Hoss
  • Jennifer Liu
  • Alison Menary
  • Councillor Gord Perks
  • Alim Remtulla

Agenda and Reports

(Revisions marked with two asterisks**)

  1. Call to Order
  2. Declarations of Conflicts of Interest
  3. Approval of Agenda
  4. Confirmation of April 25, 2022 Toronto Public Library Board Meeting Minutes (PDF)
  5. Confirmation of April 25, 2022 Toronto Public Library Board Closed Meeting Minutes
  6. Approval of Consent Agenda Items
    All Consent Agenda Items (*) are considered to be routine and are recommended for approval by the Chair. They may be enacted in one motion or any item may be held for discussion.
  7. Business Arising from the Minutes
  8. *City Librarian’s Report
  9. **Communications (PDF)
  10. **Presentations
    - Agenda Item No. 15 - Alternate Approaches to Safety and Security at TPL (PDF)
    Brandon Haynes, President, Toronto Public Library Workers Union, Local 4948 and Jinkie David, Health and Safety Officer, Toronto Public Library Workers Union, Local 4948
  11. TPL Board Education – Library Social Story (PDF)

Items for Information:

  1. Audit Findings Report – December 31, 2021 – Toronto Public Library Board (PDF)
    Kevin Travers, CPA, CA, Lead Audit Engagement Partner, KPMG LLP and
    Elliot Cheng, CPA, CA, Senior Manager, KPMG Enterprise, KPMG LLP, in attendance

Items for Action:

  1. 2021 Audited Financial Statements – Toronto Public Library Board (PDF)
    Kevin Travers, CPA, CA, Lead Audit Engagement Partner, KPMG LLP and
    Elliot Cheng, CPA, CA, Senior Manager, KPMG Enterprise, KPMG LLP, in attendance
  2. City of Toronto Reconciliation Action Plan 2022-2032 (PDF)
    Selina Young, Manager, Indigenous Affairs Office, City of Toronto in attendance
  3. Alternate Approaches to Safety and Security at TPL (PDF)
  4. Facilities Master Plan 2021 – Update (PDF)
  5. *Digital Archive Platform – Award of Contract (PDF)
  6. *2022 HVAC Construction Program – Award of Contract (PDF)
  7. *Locke Branch Roof Replacement – Award of Contract (PDF)
  8. Non-Union Compensation (PDF)
  9. Branch Capital Campaign Opportunities (PDF)

Items for Information:

  1. TPL Foundation - Biblio Bash Update (PDF)
    Will Scott, Chief Executive Officer, TPL Foundation and Moira Dossetor, Vice President, Philanthropy, TPL Foundation, in attendance
  2. Intellectual Freedom Challenges – 2021 Annual Report (PDF)
  3. Digital Strategy 2020-2024 - Update (PDF)
  4. *Operating Budget Monitoring Report – March 31, 2022 (PDF)
  5. *Capital Budget Monitoring Report – March 31, 2022 (PDF)
  6. *Accounts Written Off in 2021 (PDF)
  7. *Board Resolutions – Status Report (PDF)
  8. Adjournment

Live Meeting Recording

May 24, 2022 Meeting

About Board Meetings

Closed Meeting Requirements:

If the Toronto Public Library Board wants to meet in closed session (privately), a member of the Board must make a motion to do so and give the reason why the Board has to meet privately (Public Libraries Act, R.S.O. 1990, c. P.44, s. 16.1).

Attendant Care Services can be made available with some notice.

Not all Board documents are available electronically. All documents are available from the City Librarian's office. Please contact Maria Policelli at 416-393-7215 or mpolicelli@tpl.ca

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