Library Board Meeting – September 21, 2020

Toronto Public Library Board - Meeting No. 8 & No. 9: Monday, September 21, 2020, 6:00 p.m. to 8:15 p.m.

Dial-in information

Members of the public may access the meeting via Webex at the following link: https://tpl.webex.com/tpl/onstage/g.php?MTID=e52b18b7d5fa76f710a7c354c38c6e74f
passcode: welcome

Once logged in, click on the audio button to either listen to the call over your computer or have the system dial you back.

Members of the public may also access the meeting by telephone by dialing: 647-484-1596, followed by the Access Code: 280 888 884

Land Acknowledgement Statement

Toronto Reference Library is on Indigenous land. This is the traditional territory of the Haudenosaunee Confederacy (also known as the Six Nations Confederacy), the Wendat, and the Mississaugas of the Credit First Nation. Toronto Public Library gratefully acknowledges these Indigenous nations for their guardianship of this land. We'd also like to remind and reaffirm, as Torontonians and Canadians, our accountability to these Indigenous nations, and to all Indigenous peoples and communities living in Toronto.

This land is also part of the Dish with One Spoon territory, a treaty between the Haudenosaunee Confederacy (also known as the Six Nations Confederacy), the Anishinaabek and allied nations, to peaceably share and care for this land, its waters, and all of the biodiversity in the Great Lakes region. All those who come to live and work here are responsible for honouring this treaty in the spirit of peace, friendship, and respect.

Members:

  • Councillor Paul Ainslie
  • Mr. Sarwar Choudhury
  • Ms. Andrea Geddes Poole
  • Ms. Sue Graham-Nutter (Chair)
  • Mr. Jonathan Hoss (Vice Chair)
  • Mr. Fenton Jagdeo
  • Ms. Jennifer Liu
  • Ms. Alison Menary
  • Councillor Gord Perks
  • Mr. Alim Remtulla

Agenda and Reports
Meeting No. 8 - Notice of Special Meeting – September 21, 2020

Time: 6:00 p.m. - 6:15 p.m.

  1. Call to Order
  2. Declarations of Conflicts of Interest
  3. Approval of Agenda
  4. Communications
  5. Presentations
  6. Toronto Public Library Board Procedural By-law Notice of Amendments (PDF)
  7. Adjournment

Agenda and Reports
Meeting No. 9 - September 21, 2020

Time: 6:15 p.m. - 8:15 p.m.

  1. Call to Order
  2. Declarations of Conflicts of Interest
  3. Approval of Consent Agenda

Items for Action:

  1. Toronto Public Library Board Procedural By-law - Revisions (PDF)
  2. Confirmation of June 22, 2020 Toronto Public Library Board Meeting Minutes (PDF)
  3. Confirmation of August 21, 2020 Toronto Public Library Board Special Meeting Minutes (PDF)
  4. Approval of Consent Agenda Items
    All Consent Agenda Items (*) are considered to be routine and are recommended for approval by the Chair. They may be enacted in one motion or any item may be held for discussion.
  5. Business Arising from the Minutes
  6. City Librarian’s Report
  7. Communications
  8. Presentations

Item for Information:

  1. Audit Year-End Report - December 31, 2019 - Toronto Public Library (PDF)
    - Terri McKinnon, Partner, PricewaterhouseCoopers, in attendance

Items for Action:

  1. 2019 Audited Financial Statements - Toronto Public Library Board (PDF)
    - Terri McKinnon, Partner, PricewaterhouseCoopers, in attendance
  2. Naming Committee: Space Naming Recognition Opportunities (PDF)
  3. Non-Union Compensation for 2020 and 2021 (PDF)
  4. Non-Union Benefits (PDF)
  5. Membership, Circulation and Collection Use Policy (including Fees and Fines) - 2020 Changes - Revised (PDF)
  6. * Multi and Single Function Printers and Managed Print Services - Award of Contract (PDF)
  7. *Albert Campbell Branch - Increase to Architect Contract (PDF)
  8. 2021 Operating and Capital Budgets - Update - Verbal
  9. COVID-19 Emergency Response - Update (PDF)
  10. Annual Risk Register - Update with confidential attachments (PDF)
  11. * Accounts Written off in 2019 (PDF)
  12. * Operating Budget Monitoring Report - June 30, 2020 (PDF)
  13. * Capital Budget Monitoring Report - June 30, 2020 (PDF)
  14. * Extended Authority - Toronto Reference Library Elevator Modernization - Award of Contract (PDF)
  15. * Board Resolutions - Status Report (PDF)
  16. Adjournment

About Board Meetings

Closed Meeting Requirements:

If the Toronto Public Library Board wants to meet in closed session (privately), a member of the Board must make a motion to do so and give the reason why the Board has to meet privately (Public Libraries Act, R.S.O. 1990, c. P.44, s. 16.1).

Attendant Care Services can be made available with some notice.

Not all Board documents are available electronically. All documents are available from the City Librarian's office. Please contact Nancy Marshall at 416-393-7215 or nmarshall@tpl.ca

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