Library Board Meeting – June 15, 2009

• Mr. Matthew Church (Chair)
• Dr. Kathy Gallagher Ross
• Ms. Eman Ahmed (Vice Chair)
• Mr. Okeima Lawrence
• Councillor Paul Ainslie
• Councillor Chin Lee
• Mr. Adam Chaleff-Freudenthaler
• Councillor Anthony Perruzza
• Councillor Janet Davis
• Councillor Adam Vaughan
• Ms. Ann Decter
• Ms. Kate Wilson
• Ms. Tina Edan

Closed Meeting Requirements:

If the Toronto Public Library Board wants to meet in closed session (privately), a member of the Board must make a motion to do so and give the reason why the Board has to meet privately (Public Libraries Act, R.S.O. 1990, c. P.44, s. 16.1).

Agenda and Reports

1. Call to Order
2. Declarations of Conflicts of Interest
3. Approval of Agenda
4. Confirmation of April 20, 2009 Toronto Public Library Board Meeting Minutes
   Minutes
5. Confirmation of April 20, 2009 Toronto Public Library Board Closed Meeting Minutes
   (Confidential as the subject matters being considered are the security of the property of the Board and labour relations or employee negotiations)
6. Business Arising
7. Chair's Report
   Chair's Report
8. Presentations
9. Communications
   Communications
   Attachment a
   Attachment 2

Items for Approval:

10. Build Toronto - Potential Redevelopment Sites
    Presentation by Bruce Bowes, Chief Corporate Officer, City of Toronto
    Build Toronto – Potential Redevelopment Sites
    Attachment 1
    Attachment 2
    Attachment 3
    Attachment 4
11. Audited 2008 Financial Statements
    Gary Kaye and Bessy Hui, Ernst and Young, in attendance
    Audited 2008 Financial Statements
    Attachment 1
12. Naming Committee – Toronto Reference Library Capital Campaign
    Naming Committee - Toronto Reference Library Capital Campaign
    Attachment 1 - Confidential information made public on June 15, 2012
    Attachment 2 - Confidential information made public on June 15, 2012
13. Naming Committee - Renaming the Jean Orpwood Adult Literacy Centre
    Naming Committee – Renaming the Jean Orpwood Adult Literacy Centre
    Attachment 1
    Attachment 2
14. Brentwood Branch - Closure for Renovation
    Brentwood Branch - Closure for Renovation
15. Malvern Branch Expansion - Youth Hub Initiative
    Malvern Branch Expansion - Youth Hub Initiative
16. Employee and Labour Relations Committee - Non-Union Compensation Issue, 2009 and 2010
    (Confidential as the subject matter being considered is labour relations or employee negotiations)
    Employee and Labour Relations Committee - Non-Union Compensation, 2009 and 2010
    Attachment 2
17. Internet Service Provider - Award of Contract
    Internet Service Provider – Award of Contract

Items for Information:

18. Audit Results - Year Ended December 31, 2008
    Gary Kaye and Bessy Hui, Ernst and Young, in attendance
    Audit Results - Year Ended December 31, 2008
    Attachment 1
19. Results of Follow-up on Previous Audit Recommendations
    Report from the Auditor General, City of Toronto, dated April 6, 2009 Syed Ali, Auditor General’s Office, in attendance
    Results of Follow-up on Previous Audit Recommendations
    Attachment 1
20. 2009 Operating Budget - $500,000 Unallocated Reduction
    2009 Operating Budget - $500,000 Unallocated Reduction
21. Operating Budget Monitoring Report – April 30, 2009
    Operating Budget Monitoring Report – April 30, 2009
    Attachment 1
22. Capital Budget Monitoring Report – March 31, 2009
    Capital Budget Monitoring Report – March 31, 2009
    Attachment 1
23. Accounts Written-off in 2008
    Accounts Written-off in 2008
24. Toronto Public Library and Urban Libraries Council – Report from Okeima Lawrence
    Report from Okeima Lawrence
    Attachment 1
25. Annual Performance Measures 2008 and Strategic Plan Update
    Annual Performance Measures 2008 and Strategic Plan Update
    Attachment 1
    Attachment 2
    Attachment 3
26. Waste Diversion Performance
    Waste Diversion Program
27. Achievement of Access, Equity and Human Rights Goals – Report to City of Toronto Audit Committee
    Achievement of Access, Equity and Human Rights Goals – Report to City of Toronto Audit Committee
    Attachment 1
28. Approved Minutes of the Naming Committee Meeting of April 9, 2009
    Approved Minutes
29. Approved Minutes of the Naming Committeee Closed Meeting of April 9, 2009
    (Confidential as the subject matter being considered is the security of the property of the Board)
30. Collective Bargaining – Update – Verbal
    (Confidential as the subject matter being considered is labour relations or employee negotiations)
31. Adjournment

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Not all Board documents are available electronically. All documents are available from the City Librarian's office. Please contact Nancy Marshall at 416-393-7215 or nmarshall@torontopubliclibrary.ca